SILVER RIDGE HOA
MEETING OF THE BOARD
MINUTES
8 MARCH 2003
The meeting was called to order at 11:00 A.M.
In attendance were Charles Bautz,
Shannon Frith, and Bonita Martin, all Board Members.
Upon acclimation, Board Members were elected to the following
offices: President – Bonita Martin, Charles
Bautz – Vice-President, Shannon Frith – Secretary/Treasurer.
TREASURER’S REPORT
There was
no report submitted.
ARCHITECTURAL CONTROL
COMMITTEE REPORT
There was no
report submitted.
OLD BUSINESS
There was
no old business discussed.
NEW BUSINESS
Bonita moved that Matt Gataky of the Architectural Control Committee distribute a
notice to all homeowners deemed requiring attention to their lawns. Subsequently he will distribute a letter to
all homeowners regarding lawn care by April 1.
The motion was seconded and passed and passed unanimously.
Bonita moved that Charles contact
the HOA management agency not later than March 15 to obtain not less than three
bids to restore and paint the front fence and to paint or stain fences around
the retaining ponds. The bids shall
include pricing to paint the front fences only, retaining fences only, and a
combination of both. These bids shall be
obtained by April 15. The motion was
seconded and passed unanimously.
As a matter of discussion, Bonita
will investigate possible causes of the front light being turned off.
Shannon
moved that he will look at the gates to the retention ponds to see if they are
lockable. If so, he will contact the HOA
management agency by March 15 to secure and affix locks on these gates. If the gates are not currently lockable he
will instruct the HOA management agency to install the appropriate hardware and
affix locks. The motion was seconded and
passed unanimously.
Shannon
moved that he would create a website for the HOA. The initial investment shall not exceed $250
to include the purchase of Microsoft FrontPage and registration of a HOA domain
name. Shannon
will procure the software and register with a web hosting provider and submit
receipts for such for reimbursement to the HOA management agency. Shannon will submit
the website design to the Board Members for review and approval before
distribution to home owners. The website
design will be developed and submitted for review not later than April 15. The motion was seconded and passed
unanimously.
Shannon
moved that Bonita will contact the HOA management agency to see which, if any,
of the property lots having association dues greater than 90 days outstanding
as of the January financial report have liens filed on the homes. Bonita will also ask the HOA management
agency to confirm if any of the amounts greater than 90 days outstanding listed
on the report are due by current property owners. The motion was seconded and passed unanimously.
Bonita moved that she will
instruct the HOA management agency to contact realtors listing homes currently
vacant to ensure that the owners of said properties maintain the lawn and
landscaping. The motion was seconded and
passed unanimously.
Shannon
moved that the Board will coordinate an HOA yard sale for Saturday, May 3. Bonita will advise all homeowners of the
Board’s intent by the end of March.
Charles will be responsible for securing advertising in newspapers on
May 2 and 3. The motion was seconded and
passed unanimously.
The next Board meeting was schedule for April 28 at 7:30 P.M. at 1600
Silver Oak Drive.
The meeting was adjourned at 12:05
P.M.